Standard Features

Everything on this page works with AI switched off. The AI layer is covered separately in AI features.

Accounts and sync

Connect as many mailboxes as you like — Gmail, Outlook / Microsoft 365 (Graph API), and any IMAP/SMTP server (iCloud, Yahoo, Fastmail, ProtonMail Bridge, self-hosted). Mail is synced into a local SQLite database, so reading and searching stay fast and work offline.

The name on each account is the sender name recipients see on the mail you send from it. Set it in the Sender name field of the account’s settings, or leave it empty to send with the address only. Gmail accounts start with the name from Gmail’s send-as setting, and IMAP accounts with the display name you gave when connecting them. Mail sent through Outlook carries the name Microsoft has for the mailbox.

Unified inbox

An All accounts view merges every enabled mailbox into one list, alongside the per-account views. Custom IMAP folders are synced too, and you can create, rename, delete and drag messages between folders from inside the app.

Forwarding

Forward sits next to Reply and Reply all in the reading pane. The draft opens with no recipients and carries the original message under a Forwarded message header with its sender, date and recipients, together with the original attachments (up to 20 MB in total). It goes out as a new message, so it does not join the recipient’s existing conversations.

Smart filters

Narrow the list by domain, sender, or any classification tag — useful for triaging one client, one project or one newsletter flood at a time. With AI on, the same tags also feed the Tag Board, which lays them out as a grid of blocks.

Calendar

Per-account month, week and day views for Google Calendar and Outlook. You get meeting reminders ahead of each event with a one-click Join button for Meet, Teams, Webex and Zoom links. Calendar sync is on by default for Gmail and Outlook accounts and can be switched off per account, along with the notification lead time, in Settings → Calendar.

Every calendar on an account is synced, not just the primary one — so a calendar a colleague shared with you shows up here the same way it does in Google or Outlook. Each one is tinted with the colour its provider gives it, and the legend above the grid hides or shows individual calendars; the same switches live in Settings → Calendar.

Attachments view

One place listing every attachment across your mail — invoices, contracts, images — with preview and export, instead of digging back through threads.

Search

Full-text search over subjects, bodies, senders and attachments. With AI enabled this is joined by semantic search, which matches on meaning rather than exact words.

Junk and bulk mail

EmailOps scores every incoming message locally for spam and unwanted bulk mail. No model and no network call is involved, and your corrections (“junk” / “not junk”) train the filter over time. You decide what happens to flagged mail:

• Fade it in the list — still there, just easy for the eye to skip.
• Keep it out of the inbox — removed from the list, still reachable via search and your provider’s own folders.

Neither option moves or deletes anything on the server; only an explicit Confirm junk does. An optional impersonation/phishing warning is available and off by default.

Privacy and security controls

A main password locks the app on startup, remote images and tracking pixels are blocked until you allow them, and credentials live in the system keyring. All of it is covered in Privacy & security.

Interface

Split or full-width inbox layout, and a UI available in English, Spanish, French and German. The AI’s output language is set separately, so you can read the interface in one language and have replies drafted in another.